Use Bulk Actions on the Workflow List

Bulk actions let you apply one command to many workflows or folders at once, which saves time when tidying a large library.

What you can do

• Publish or set to Draft (workflows only)
• Move (workflows or folders)
• Delete (workflows or folders)
• Manage Permissions (folders only)

Run a bulk action

1. Go to Automation > Workflows.
2. Optionally narrow the list with filters or open a Smart List.
3. Tick the checkboxes beside the items you want. You can also use Select All, then open its dropdown to choose between all workflows, all folders, published workflows, or draft workflows.
4. A toolbar appears. Pick the action you need.
5. Read the confirmation window. It shows how many items will change and any warnings.
6. Confirm to apply.

Rules to be aware of

• You can select folders or workflows, but not both in the same selection.
• Select All applies to the items visible on the current page, or to your filtered results.
• Actions follow your user permissions. If you lack access, an option may be hidden or disabled.
• The feature is designed for the full-size list page, and it can behave differently on small screens.

Good to know: Deleting is permanent, so double-check the selected count in the confirmation dialog before you proceed.